POSITION VACANCY ANNOUNCEMENT

PVA #13-10

TO APPLY: Applications must be submitted to the Human Resources Office between the hours of 8:00 a.m. to 5:00 p.m., Newport News Redevelopment and Housing Authority, 227 27th St., Newport News, VA 23607. ALL APPLICANTS WILL RECEIVE CONSIDERATION WITHOUT REGARD TO RACE, RELIGION, SEX, COLOR, NATIONAL ORIGIN, HANDICAP OR AGE.

All positions require post-offer pre-employment drug testing. Applicants selected for hire will receive a conditional offer of employment and be referred for pre-employment drug testing.

Posted: 08/05/2010 Deadline: 08/19/2010

Senior Clerk Typist
Housing
Salary: $19,835.94 per year
Status: Full-Time Regular Position

GENERAL DEFINITION OF WORK

Performs difficult professional work managing public housing communities in a manner that complies with all applicable federal, state and local laws, regulations and policies. Work is performed under the regular supervision of the Director of Housing Operations. Supervision is exercised over clerical, semi‑skilled and technical employees.

TYPICAL TASKS

(Examples Only)

• Computes rental rates, collects rent, and posts rent to records
• Answers telephone, meets and assists clients; provides routine information
• Checks forms, records, reports, applications and other materials for accuracy, completeness and conformity with established procedures
• Follows up with clients, Authority employees, etc. to obtain additional information when necessary
• Types letters, reports, contracts, proposals, re-certifications, newsletters, writeups and other material from rough drafts, marginal notes or verbal instructions
• Posts information to records
• Handles records, files, correspondence, etc. relating to the moving of residents;
  Calls in vacancies to Maintenance Department
• Pulls information from various sources for records and reports
• Performs specialized tasks such as delivering letters to homes, handing out newsletters to residents, mass mailings, distributing flyers, etc
• Answers inquiries about routine procedures and policies
• Maintains files and assigns items to their proper place
• Composes routine correspondence
• Performs related tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of standard office practices and procedures
• Thorough knowledge of business English, spelling and arithmetic
• General knowledge of office filing and record keeping systems
• Ability to type accurately and at a reasonable rate of speed
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions and decimals
• Ability to read and comprehend simple instructions, short correspondence, and memos
• Ability to write simple correspondence
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
• Ability to operate office machines such as computers and calculators
• Ability to establish and maintain effective working relationships with employees, residents, and the general public.

EDUCATION AND EXPERIENCE

(The following requirements may be used to evaluate applicants for employment. When applicable, equivalent substitution will be allowed for differences in experience and education.) Any combination of education and experience equivalent to a High School Diploma, supplemented by coursework in typing and office procedures and some (1 year minimum) office-related experience is required.  Experience in use of Microsoft Word and Excel computer software programs desired.

WORKING CONDITIONS

Physical Activity

Sedentary work with occasional exertion of up to 10 pounds of force and/or frequent or constant exertion of a negligible amount of force to lift, carry, push, pull or otherwise move objects.
Requires frequent sitting.
Requires repetitive motion and/or level of manual dexterity sufficient to operate typewriter, computer keyboard, telephone, facsimile machine, calculator and other office equipment.

Sensory Requirements

Visual acuity is required to prepare and analyze written or computer data, operation of office equipment, and to observe general surroundings and activities

Environmental Conditions

None: The worker is not substantially exposed to adverse environmental conditions.

SPECIAL REQUIREMENTS

None.